Zymeworks

Office Coordinator

Business Development - Vancouver, British Columbia

Why Work for Us?

Innovation. Act with Integrity. Collaboration. Embrace Diversity. Care

We come from many countries, cultures, races, ethnicities, abilities and nationalities. We bring our passions including singing, biking, swimming, dancing, cooking, volunteering, parenting, coaching and much more! We are proud of our nearly equal balance of men and women and strengthened by our non-binary and transgender team members. Every employee belongs.

We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

Company Description

Zymeworks is a clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation bispecific and multifunctional biotherapeutics, initially focused on the treatment of cancer. Zymeworks’ suite of complementary therapeutic platforms and its fully-integrated drug development engine provide the flexibility and compatibility to precisely engineer and develop highly-differentiated product candidates.

As a condition of employment, Zymeworks requires all employees to be fully vaccinated against Covid-19 and provide verification of such.

Key Responsibilities

• Works with the Office Manager to help with the organization and running of the daily administrative operations for all Zymeworks’ offices.
• Provides front-desk reception, welcomes visitors by greeting them, in person or over the telephone, answers or refers inquiries.
• Maintains security by following procedures, monitors sign-in log and issues visitor access badges.
• Sends and receives courier packages and either delivers items or ensures receiving parties are notified accordingly.
• Opens mail correspondence in accordance with standard operating procedures, date stamps and delivers mail to staff. Receives out-going mail, assigns postage and posts mail at the end of each business day.
• Coordinates the company’s shared internal resources, including boardroom and meeting room bookings. Monitors and ensures users do not surpass scheduled time when there are subsequent bookings.
• Coordinates catering for meetings, in accordance with standard operating procedures and with established catering providers. Provides set-up and take down/clean-up services.
• Monitors and ensures reception area is kept tidy and projects a business-like image.
• Maintains the appearance and cleanliness of the office environment, kitchens, stationary rooms and meeting rooms.
• Orders, maintains and ensures inventory of kitchen supplies, snacks and office supplies, and places orders as required.
• Monitors JIRA tickets and completes tasks as assigned.
• Submits service tickets to the building operator as required.
• Prepares monthly credit card reconciliation for corporate credit card and PO’s as required.
• Fosters effective and collaborative working relationships with fellow employees, management and external associates.
• First Aid Attendant for site.

Education and Experience:

High school diploma and 2 years’ related experience or an equivalent combination of training and experience.

Skills and Abilities:

• First aid certificate from an accredited institution (not essential).
• Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish maintain effective working relationships with employees, management and external associates.
• Strong work ethic and friendly, positive, “can-do” attitude is an absolute must!
• Excellent customer service skills with a proactive, problem solving approach. Demonstrates initiative and ability to make thoughtful timely decisions.
• Exceptional time-management and organizational skills. Results-oriented. Attention to detail and a high level of accuracy.
• Tactful, sensitive, discrete, reliable and trustworthy.
• Fluency in English, excellent oral and written communication skills.
• Proficiency in MS Office, primarily Excel and Word.

How to Apply

NOTE TO EMPLOYMENT AGENCIES: Zymeworks values our relationships with our Recruitment Partners. We will only accept resumes from those partners whom have been contracted by a member of our Human Resources team to collaborate with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.

Zymeworks

Zymeworks is an Equal Opportunity Employer

Submitted: 06/04/2022